• Benefits of Booking Your Next Meeting at a Beach Destination

    Hosting a Meeting in Paradise? Yes, Please!

    POSTED January 23, 2018

When you begin planning your next meeting or convention in Texas, there are a number of benefits to choosing a beach location:

Unique Team-Building Activities

Texas beach destinations offer a myriad of unique, team-oriented activities. These can include pairing groups into teams to participate in sand castle-building lessons, yoga on the beach, and shoreline fun runs. By including distinctive team-building activities in your meeting agenda, you help to ensure your meeting is an unforgettable experience for your attendees.

By customizing your meeting with out-of-the-ordinary experiences in a serene and picturesque setting, you can help your attendees relax while they are continuing their professional education.


The increasingly popular trend of “Voluntourism” – combining a vacation with volunteer activities – has now extended to meetings. Texas coastal cities offer a wide range of unique volunteer opportunities that foster team-building and a sense of accomplishment. These range from helping with Kemp’s Ridley sea turtle release and volunteering at turtle rescue facilities, such as Sea Turtle Inc. on South Padre Island, to picking up trash on the beach and transporting post-holiday Christmas trees to the sand dunes to help build them back up.

By participating in volunteer activities together, meeting attendees can develop rapport with their peers and can achieve a sense of accomplishment by doing something meaningful.

Embracing the Outdoors

A beach is inherently a relaxing and rejuvenating environment. The sound of the waves, the smell of the salt air and the feel of the sun and breeze on your skin have a universally positive effect. You can capitalize on this appealing environment by holding classes and seminars physically on the beach. Many hotels can arrange classroom set-ups complete with white boards right outside their doors on the beach. Or, you can find distinctive ways to combine local beach attractions with class and seminar topics. For example, an environmental industry group could venture out on a dolphin watch cruise for a class on sustainability.

Encouraging Family Attendance

By planning your meeting at the start or the end of the work week, meeting attendees have the opportunity to turn the meeting into a “workcation” and bring their families along. Being able to stay over a weekend with loved ones in a beach location is a huge attraction for many professionals. This also reinforces the work/family balance for attendees.

Planning Your Event in the Off Season

Unlike many city destinations, which may not have a “slow season,” beach destinations have very distinct “high” and “low” seasons. By planning your meeting for the off season at a beachside town, you reap several benefits. First, the crowds are gone and it’s much easier to book activities and restaurants. Second, prices for lodging are substantially lower in the peak season, offering significant cost savings to you.

Personalized Service from Smaller CVBs

Texas beach destinations are, by their nature, smaller communities. Since they have smaller Convention and Visitors Bureaus (CVBs) compared to those in the major Texas cities, you are assured personalized service from their CVB staffs. In fact, these CVB representatives can become an extension of your own staff, helping you to select the perfect venue for your meeting and recommending activities and restaurants. You will typically have only one point of contact and won’t be handed off to various people within the CVB.

So what are you waiting for? Start planning your beach destination meeting for 2018 and beyond…and don’t forget your flip-flops and sunscreen!

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