Wireless internet access is a must-have at meetings, but do you really know how to get what you need? Let’s begin with a few definitions.

BANDWIDTH: the amount of internet traffic volume a wireless connection handles per second. This is usually measured in megabytes per second (MBs) or gigabytes per second (GBs). The bandwidth is affected by

IP/USER CAPACITY: This is the actual number of users a network system can handle at any one time. This is expressed by IP value—each device that is connected consumes one IP. Planners, ask venues about user capacity; there is only a finite amount available. 

WIRELESS ACCESS POINT DEPLOYMENT: This signifies how many users can be handled at one time. If there are gaps in coverage, it will limit the number of users in a specific area that can be online at one time. 

HOW MANY ACCESS POINTS SHOULD THERE BE FOR A LARGE BALLROOM? “The primary factor is the number of people who will be accessing the Wi-Fi,” says Bradley Shaw, an Addison-based digital marketing professional at SEO Expert Brad Inc. “I would also consider the range of the Wi-Fi. Does it only cover the meeting room, or does it extend out to the hallways or possibly the outside area? Will the guests have to enter a password?” 

Most hotel meeting spaces will be equipped with enough access points to handle the type of room. It’s a good idea, however, to confirm with hotel staff where the access points are located and whether there is enough coverage for the room style. 

WHAT SHOULD THE DOWNLOAD OR UPLOAD SPEEDS BE? “How fast data and images can download or upload is measured in megabytes per second,” Shaw says. “In today’s data hungry society, I would always go for at least 25 MBs in a meeting space. For comparison sake, your cable internet at home is 10-25 MBs.”

LOW: 1 TO 10 MBPS
suitable for 1-15 connections at a time

MEDIUM: 10 TO 20 MBPS 
suitable for 15-50 connections at a time

HIGH: 20+ MBPS
suitable for 50-plus connections at a time

WHAT’S THE ONE QUESTION TO ASK? “The most important question to ask is: Is a tech available in case we have any issues during our meeting or event?” Shaw says.

If there is a better hair-of-the-dog drink than a bloody mary, we sure don’t know what it is. Visit Beaumont shared its recipe for a tasty Sunday brunch cocktail, and they even made it for eight, so you can treat your friends!

 

Born and raised in Bryan, about 90 miles east of Village of Salado, Chadley Hollas, Village of Salado’s director of tourism, says he came to the town with one goal: to help Salado become Texas’ best small destination. His favorite thing about his adopted hometown is the people. “They are quirky, creative and hospitable—a neat combination that makes for many good conversations,” says Hollas.

 

Question: What is your one must-have for business travel?
 

"My Mophie power station so I don’t have to compete for outlets during a flight delay or have that awkward moment of leaning into my neighbor’s lap while trying to find an outlet on the plane."

India Rhodes, CSEP Dallas Partner | Wilkinson Rhodes